Exhibitor Booking Form
Maximum upload size: 10MB
This is a photograph of your products/services, must not contain any text and cannot be your logo.
Business Description - So we can ensure we promote your business correct on social media - what will your stall bring to the visitors?
All stands are grassed space only, though you are welcome to provide your own fete stall or marquee. We can also assist in providing these for you.
Additional costs apply of $200 for a 2.4m x 2.4m fete stall.
Additional costs apply of $100. 10amp or 15amp available. *food stands will need to supply their own power*
A temporary food stall licence number and expiry date will be required via email.
*All alcohol vendors will need their own produce liquor licence.
$15 per vest. Our vests are branded with vendor identification. High-Visibility Vests are required for ALL persons during bump-in and bump-out times.
If not yet finalised, leave blank.

By booking with The Food & Wine Festival you agree to the following terms and conditions:

Please read the following terms and conditions that form part of your agreement with The Food and Wine Festival. Payment of the fee to exhibit acknowledges that exhibitors agree to these terms.

The term ‘Exhibitor’ is defined by the person or business which intends to or has booked in to exhibit, attend, sponsor, or to be involved in a The Food and Wine Festival organised event.

1. The Exhibitor has agreed to attend the “Food and Wine Festival, Central Coast” and to display relevant merchandise in the designated site during operating times specified by the organiser. If this requirement is not met, the organisers have the right to refuse application from such exhibitors at future festivals.

2. All exhibitors on display within the exhibition must remain on site for the full duration as specified by the organiser (or by prior agreement). The vendor has agreed to maintain material within the allocated stand area in accordance with safety regulations.

3. Stands must not be dismantled before the conclusion of the event. Failure to do this will result in your business being excluded from future expos.

4. Except as stated herein, the organisers make no representations, conditions or warranties in relation to the exhibition. Under no circumstance shall the organisers be liable in contract for any indirect, special or consequential damages caused by or arising out of the exhibition or cancellation of the exhibition, and the exhibitor shall indemnify and keep indemnified the organisers against all costs, damages, claims or proceedings whatsoever in respect thereof.

5. If due to unforeseen weather conditions and the event is cancelled due to poor weather  then a refund of the vendor fee will not be payable.

6. Vendors are subject to sell and promote one business name per stand only.

7. The organisers shall not be under any responsibility or liability whatsoever for damages to exhibit by loss, damage, fire, water, storms, strikes, riots or any other cause whatsoever.

8. The vendor shall pay the sum specified by the organisers to occupy the site during the term of the event. It is essential the balance be paid in full the organisers prior to the exhibition or attendance will not be permitted.

9. In the event that the organisers have to cancel. The organisers reserve the right to postpone or amend the stated dates of this exhibition (the organisers will give no less than 14 days’ notice of any such postponement).

10. In the event that the vendor has to cancel then the $100 deposit is forfeited.

10a. Deposit payments are not transferable to alternative dates and venues. Deposits are non-refundable.

11. If a cancellation is within 14 business days prior to the expo date then the full vendor’s fee will not be refunded.

12. The organisers reserve the right in unforeseen circumstances to re-allocate the space or the location of an exhibitor’s stand and the exhibitor can take no objection or make any claims for compensation or damages in relation to any allocation of the size or the space re-allocated by the organisers. The exhibitor shall not assign or subject any part of the stand space without the consent of the organisers.

13. Should an event be cancelled due to circumstances beyond our control i.e. Government directives, weather, terrorism, acts of god or any other incident. All deposits or advance payments made will be retained by The Food & Wine Festival and a credit note issued.

14. All credits held with The Food & Wine Festival will need to be used within the calendar year that the original event was booked. They are not able to be transferred to the following year.

15. If an event is postponed or cancelled due to government restrictions and or a ban on events then a refund is not provided to the vendor. A credit note will be issued to the vendor for the full amount paid. The event will be postponed to an alternative date.

16. The Food & Wine Festival will operate the event following the advice from the state’s Health advice.

The Food & Wine Festival reserves the right to change these terms at any time without notice.

We require a deposit of $100 per event paid upon booking submission. The deposit payment is non-refundable and non-transferable. The remaining amount is not due until 6 weeks prior to each expo date. This charge will appear as THE BILSON COMPANY on your credit card.
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